OnlyOffice DocSpace 3.0: Enhancing Collaborative Document Management
OnlyOffice has unveiled the latest iteration of its open-source collaboration software, DocSpace 3.0, which promises to revolutionize the way teams manage and collaborate on confidential documents. This new version introduces a suite of features designed to bolster internal collaboration, ensure document security, and enhance user experience.
One of the standout features of DocSpace 3.0 is the introduction of a virtual data room specifically designed for handling sensitive company information. This feature allows users to securely store documents while providing the ability to add watermarks, impose copy restrictions, and set expiration dates on documents. Additionally, users can generate reports detailing the file structure, which can be crucial for tracking document management and access.
The document management system has been enhanced to allow for granular control over user permissions. Administrators can assign different rights to individual users and user groups, ensuring that sensitive information is only accessible to those who need it. This capability extends to public rooms, where content can be edited, reviewed, or commented on, depending on the assigned permissions.
Free Guest Access for Enhanced Collaboration
For the first time, DocSpace 3.0 offers free guest access, allowing external collaborators to join specific rooms via invitation. This feature is particularly beneficial for companies that work with freelancers or clients who need to review or contribute to documents without being full members of the organization. Company users can invite guests, fostering a more collaborative environment without compromising security.
In addition to guest access, the new version allows for the addition of regular users at no extra cost, streamlining the process of expanding collaborative efforts. To enhance security, OnlyOffice has implemented stricter controls, ensuring that only DocSpace administrators and room owners can perform actions corresponding to their roles within a specific room.
New User Roles for Improved Management
DocSpace 3.0 introduces two new user roles: the ‘Room Manager’ and the ‘Content Creator.’ The Room Manager holds the highest authority within a room, capable of managing the assigned rooms, inviting users, and assigning roles. Meanwhile, Content Creators possess extensive editing rights but are restricted from altering room settings or user assignments, fostering a structured approach to document collaboration.
Furthermore, the latest version includes an OAuth 2.0 area, which allows users to manage API access. This feature is essential for controlling functions such as authorization and file access, giving users the ability to manage linked applications seamlessly.
Integrating DocSpace into Your Own Software
In a move to cater to businesses looking to customize their collaboration tools, OnlyOffice is now offering a commercial version of DocSpace called ‘DocSpace Developer.’ This version allows companies to integrate specific functionalities of DocSpace into their own applications, enabling them to distribute these features under their brand on their own servers. This flexibility opens doors for various applications, including project management tools and content management systems.
Pricing and Availability
DocSpace 3.0 is available as a community version free of charge, though it does not come with support. For those requiring assistance, the enterprise version is offered at a cost of 20 euros per administrator in the public cloud. Additionally, a limited free version is available for startups, making it accessible for new businesses looking to leverage collaborative tools. For organizations preferring to host the software on their own servers, pricing begins at 6,550 euros. Non-profit organizations and educational institutions may also benefit from special pricing options.
With the launch of DocSpace 3.0, OnlyOffice continues to position itself as a leader in the collaborative software space, offering innovative solutions that cater to the evolving needs of businesses and teams worldwide. The focus on security, user management, and integration capabilities ensures that organizations can collaborate effectively while maintaining control over their sensitive information.
